Request a Police Report

REQUESTS FOR RECORDS

The Department will only accept records requests made in writing or electronically via e‐mail or fax. The Department will not accept records requests made over the telephone or via social media. Records requests that cite the federal Freedom of Information Act will be treated as though they were made pursuant to the CORA or the CCJRA.

When responding to a request for public records under CORA, the Department will make every effort to respond within three working days as required by section 24‐72‐203(3)(b), C.R.S. The three working‐day response time begins the first working day following receipt of the request. A request received after noon or on any day the agency is officially closed will be considered received as of the following working day. 

CORA requests for criminal justice records will be treated as requests made under the CCJRA. The legislative policy regarding access to criminal justice records under the CCJRA is more limited than access to public records under CORA. The courts have also construed the CCJRA to favor less broad disclosure. The CCJRA creates two categories of records:

  1.  Records of official action. The CCJRA defines an official action as “an arrest; indictment; charging by information; disposition; pretrial or posttrial release from custody; judicial determination of mental or physical condition; decision to grant, order, or terminate probation, parole, or participation in correctional or rehabilitative programs; and any decision to formally discipline, reclassify, or relocate any person under criminal sentence.” Section 24-72-302(7), C.R.S. The records of official action must be open for inspection.
  2. Except for records of official actions, which must be available for inspection, all other criminal justice records may be open for inspection subject to the discretion of the official custodian.


Be aware that personally identifiable information will be redacted from any records released. Personally identifiable information is defined in C.R.S. 24-72-302(2) and C.R.S. 24-72-204(VII) as the name, place and date of birth, last known address, social security number, occupation and address of employment, physical description, photograph, handwritten signature, sex, fingerprints, and any known aliases of any person, electronic mail addresses provided by a person to an agency, institution, or political subdivision of the State for the purpose of future electronic communications to the person from the agency, institution, or political subdivision.

VIDEO FOOTAGE

Video footage is maintained and kept by the Trinidad Police Department pursuant to the agency’s official duties and functions as authorized by state law. Therefore, video footage is considered a criminal justice record and the release is governed by the Colorado Criminal Justice Records Act, or CCJRA. C.R.S. § 24-72-301, et al.

Video footage does not constitute an “official action” under the CCJRA; thus, the release of video footage is consigned to the sound discretion of the custodian of records for the Trinidad Police Department.

Under the CCJRA, a custodian of records must balance the interests of disclosure to the public against the risk of harm to the privacy interests of individuals contained in the records and the risk that disclosure will hamper the agency’s efforts in effectively serving the public. Balancing the public and private interest in disclosure of video footage is particularly difficult as it is impossible to redact information out of the footage, as would be customary with written records.

By submitting the following form, you are affirming that the records will not be used for the direct solicitation of business for pecuniary gain. Section 24-72-305.5, C.R.S. 

(Victim, Defendant, Legal Council, Law Enforcement, etc.)